Everything your front desk needs. Nothing it doesn't.
A complete visitor management system — from the QR code at your reception to the audit-ready report at month-end. Contactless check-in, real-time approval, live digital badges, and honest on-site occupancy. One fast product, no add-ons to unlock.
Contactless check-in
Visitors scan the QR at your reception (unique per office) and check in on their own phone — no app to download, no shared kiosk to touch.
- Location-aware: the QR knows which office it's for
- Live selfie capture with an on-screen framing guide
- Smart host search: start typing 3 letters, pick the right person
- Purpose of visit + optional asset (e.g. laptop) capture
- A daily visitor number for easy reference at the desk
Real-time host approval
The moment a visitor checks in, their host is notified and can approve or decline in one tap — from email or the dashboard. No lobby limbo.
- One-tap approve/decline from the email link (no login needed)
- Live status on the visitor's badge — updates the instant the host acts
- Pre-registration: hosts can pre-approve expected guests for instant entry
Live digital badge
Every approved visitor gets a professional, branded digital pass with a scannable QR that security can verify at any time. It's time-bound and can't be reused after the visit.
- Clean “VISITOR” badge with photo, name, host, purpose, and visitor number
- Scannable QR for on-the-spot verification by security
- Valid until end of day; expired, declined, and cancelled passes are clearly marked “NOT VALID”
Check-out & live occupancy
Know who is actually in the building — not just who checked in. Visits end three ways.
- Visitor-initiated: a “check out” button on the visitor's own pass
- Front-desk: staff check a visitor out in one click
- Automatic: anyone still on-site past your set max-visit duration is auto-checked-out, with an overstay alert to the host ~30 minutes prior
- An accurate “On-site now” occupancy figure per office
Multi-location & role-based access
Run one office or fifty from a single dashboard, with the right people seeing the right things.
- Per-location visitor QRs and scoped data
- Six roles: Super Admin, Location Admin, Front Desk, Security, Report Viewer, Employee/Host
- Location-scoped admins only see their own office
Employee directory & admin
Keep your host list current without busywork.
- Add hosts manually, import from CSV/Excel, or sync from Google Workspace / Microsoft 365
- Manage staff logins and permissions
- Configure office locations and generate printable reception QRs
Reports & records
Every visit is a searchable, timestamped record.
- Daily, monthly, per-employee, and unresolved-visit reports
- Filter by date, location, status, purpose, or name
- One-click CSV export for audits and reconciliation
Your brand, everywhere
Make it feel like your own.
- Upload your logo and company name — shown on the badge, login, and visitor pages
- Editable notification email templates
- A public homepage that shows each office's check-in QR for reception to display
Security verification
Give your security team a fast, reliable way to check any pass.
- A built-in “Scan & verify” tool for security to check any pass QR and see its live status
- Only genuinely-approved, on-site passes ever show a valid QR
Give your front desk a serious upgrade.
See myvisitors.app on your own offices — a 20-minute demo is all it takes.